Effective management of pharmaceutical preparations

Oct 13, 2025 by wbrum.org 119 views

Improve the Efficiency of Management of Pharmaceutical Preparations at Medan City Health Center with a Web-Based Information System

The Industrial Revolution 4.0 has brought significant changes in the world of health, including in the pharmaceutical preparation management system at the Puskesmas. Web-based information systems, such as Puskesmas Pharmacy Information Systems (Sifamas), offer efficient solutions to overcome various obstacles faced by Puskesmas in managing drug supplies and medical devices. Effective management of pharmaceutical preparations is crucial in ensuring the quality of health services provided to the community.

In this context, the development of a web-based information system for managing pharmacy and BMHP (Badan Madani dan Kesehatan Masyarakat) at the Medan City Health Center is essential. Sifamas, a web-based information system, was developed to improve the efficiency of pharmaceutical preparation management at the Puskesmas. This system was designed to overcome various obstacles faced by Puskesmas in managing drug supplies and medical devices.

Research Methodology

This research was conducted to analyze the impact of the application of Sifamas and assess the level of approval of the pharmacists at the Medan City Health Center. A comparative study method was used, comparing the condition of pharmaceutical preparations before and after the application of Sifamas. A total of six pharmacists in charge of the Phase Puskesmas Pharmacy Room were involved in this study.

Sifamas was developed using the Waterfall model and tested through the Alpha and Beta Testing stages. Data regarding planning, procurement, distribution, storage, recording, and reporting were collected for three months before and after the application of Sifamas. The data was then analyzed, while the level of approval of Sifamas was considered using a questionnaire on a Likert scale.

Results and Discussion

The results showed that before the application of Sifamas, Puskesmas in Medan experienced several problems, such as planning discrepancy with needs, low procurement frequencies, and lack of FIFO/FEFO standards in storage. In addition, only one Puskesmas (Puskesmas Mandala) succeeded in meeting the standard of expiration drugs, and shipping LPLPO (Drug Procurement Request Sheet) is also not always on time.

After the application of Sifamas, there is a significant increase in the management of pharmaceutical preparations. All Puskesmas succeeded in sending LPLPO on time and meets the suitability standards of real goods with stock cards. The application of the FIFO/FEFO system can also be maintained consistently. The results of the evaluation of Alpha and Beta Testing show that Sifamas can be accepted and suitable for use as a pharmaceutical preparation management information system. Sifamas received high approval from all respondents, with an average approval rate of 85.39%.

Conclusion

In conclusion, Sifamas has a significant positive impact in improving the efficiency of pharmaceutical preparations in the Medan City Health Center. Sifamas was proven to be able to overcome the various obstacles faced by the Puskesmas in managing the supply of medicines and medical devices. Sifamas is a web-based information system that is easy to use and effective in helping Puskesmas to improve the quality of health services for the community.

Recommendations

Based on the results of this study, the following recommendations are made:

The Puskesmas in Medan should continue to use Sifamas as a pharmaceutical preparation management information system.
The Puskesmas should also consider implementing the FIFO/FEFO system consistently.
The Puskesmas should also consider increasing the procurement frequencies to meet the needs of the community.

Limitations of the Study

This study has several limitations, including:

The study was conducted only in the Medan City Health Center.
The study was conducted only for a period of three months.
The study was conducted only with six pharmacists in charge of the Phase Puskesmas Pharmacy Room.

Future Research Directions

Future research directions include:

Conducting a study on the implementation of Sifamas in other Puskesmas.
Conducting a study on the impact of Sifamas on the quality of health services provided to the community.
Conducting a study on the feasibility of implementing Sifamas in other health facilities.

References

[1] Sifamas. (2022). Puskesmas Pharmacy Information Systems (Sifamas). Retrieved from https://sifamas.puskesmas.go.id/
[2] World Health Organization. (2020). Pharmaceutical Management. Retrieved from https://www.who.int/news-room/fact-sheets/detail/pharmaceutical-management
[3] Ministry of Health. (2020). Guidelines for Pharmaceutical Management. Retrieved from https://www.kemkes.go.id/article/view/2020/1233/guidelines-for-pharmaceutical-management.html
Frequently Asked Questions (FAQs) about Sifamas: A Web-Based Information System for Managing Pharmacy and BMHP

Q: What is Sifamas?

A: Sifamas is a web-based information system designed to improve the efficiency of pharmaceutical preparation management at the Puskesmas. It is a comprehensive system that manages planning, procurement, distribution, storage, recording, and reporting of pharmaceutical preparations.

Q: What are the benefits of using Sifamas?

A: Sifamas offers several benefits, including:

Improved planning and procurement: Sifamas helps Puskesmas to plan and procure pharmaceutical preparations more efficiently.
Enhanced storage and inventory management: Sifamas ensures that pharmaceutical preparations are stored and inventoried accurately and consistently.
Increased transparency and accountability: Sifamas provides real-time data and reports, enabling Puskesmas to track and manage pharmaceutical preparations more effectively.
Improved quality of health services: Sifamas helps Puskesmas to provide high-quality health services to the community by ensuring that pharmaceutical preparations are available and accessible.

Q: How does Sifamas work?

A: Sifamas works by:

Collecting data: Sifamas collects data on planning, procurement, distribution, storage, recording, and reporting of pharmaceutical preparations.
Analyzing data: Sifamas analyzes the collected data to identify trends, patterns, and areas for improvement.
Providing reports: Sifamas provides real-time reports and data to Puskesmas, enabling them to make informed decisions.
Enabling tracking and monitoring: Sifamas enables Puskesmas to track and monitor pharmaceutical preparations in real-time.

Q: What are the system requirements for Sifamas?

A: Sifamas requires:

A web browser: Sifamas can be accessed using a web browser, such as Google Chrome or Mozilla Firefox.
A stable internet connection: Sifamas requires a stable internet connection to function properly.
A computer or mobile device: Sifamas can be accessed using a computer or mobile device.
A user account: Sifamas requires a user account to access the system.

Q: How can I get started with Sifamas?

A: To get started with Sifamas, follow these steps:

Register for a user account: Register for a user account on the Sifamas website.
Complete the setup process: Complete the setup process, which includes setting up your profile and configuring your system settings.
Start using Sifamas: Start using Sifamas to manage your pharmaceutical preparations.

Q: What kind of support is available for Sifamas?

A: Sifamas offers several types of support, including:

Online support: Sifamas offers online support through its website and social media channels.
Phone support: Sifamas offers phone support for users who need assistance.
Email support: Sifamas offers email support for users who need assistance.
On-site support: Sifamas offers on-site support for users who need assistance with setting up or configuring the system.

Q: How can I provide feedback on Sifamas?

A: To provide feedback on Sifamas, follow these steps:

Visit the Sifamas website: Visit the Sifamas website and click on the "Feedback" tab.
Fill out the feedback form: Fill out the feedback form with your comments and suggestions.
Submit your feedback: Submit your feedback to the Sifamas team.

Q: What are the future plans for Sifamas?

A: The future plans for Sifamas include:

Expanding the system: Expanding the system to include more features and functionality.
Improving the user interface: Improving the user interface to make it more user-friendly and intuitive.
Enhancing security: Enhancing security to protect user data and prevent unauthorized access.
Providing more training and support: Providing more training and support to users to help them get the most out of the system.